Description

To provide administrative support within the Specified Group within the project

management office. The post holder will be required to work flexibly, in a rapidly developing

office environment. It may be necessary to assist, or cover for, other administrative staff

from time to time.

Responsibilities

• Filing of correspondence in/out.

• Setting up and maintenance of filing systems as and when required as works

progress.

• Preparing document transmittal forms based on a list of drawings/documents/plans

which the office is required to issue.

• Maintaining the document/drawing/plans register of all the office project managers

who have been sent documents/drawings.

• Typing – Word skills for general preparation of letters/forms that the office will

issue, along with logging into the PMIS records system.

• Issuing user notifications for statutory/routine/unplanned-for

inspections/testing/repairs, etc.

• Arranging meetings, booking and preparing meeting rooms and providing/arranging

hospitality.

• Once operational -helpdesk assistance.

Plus other duties consistent with the grade, as directed.

Skills

• Good documentation skills.

• Good multi-tasking skills.

• Good analytical thinking.

• Ability to manage multiple priorities in a fast-paced environment.

• Bachelor’s degree or equivalent work experience.

• 2 – 4 years experience in a related field.

• Advanced Arabic/English language skills are a must.

Please forward your CV with latest photograph at [HIDDEN TEXT]